Privacy Policy

Privacy Policy

Last updated: September 2, 2026
Website: www.apethorpetennisclub.co.uk

1. Introduction

Welcome to our website. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we look after your personal data when you visit our website, use our contact form, or sign up for a membership. It also tells you about your privacy rights and how the law protects you.

2. The Data We Collect About You

Personal data means any information about an individual from which that person can be identified. We may collect, use, store, and transfer different kinds of personal data about you, which we have grouped together as follows:

  • Identity Data: Includes your first name, last name, and username or similar identifier.

  • Contact Data: Includes your email address and any telephone numbers or physical addresses you provide.

  • Membership Data: Includes details about your membership profile, preferences, and the date you joined.

  • Technical Data: Includes your internet protocol (IP) address, browser type and version, time zone setting, operating system, and platform when you access this website.

  • Usage Data: Includes information about how you use our website.

We do not collect any Special Categories of Personal Data about you (such as race, ethnicity, religious beliefs, or health data).

3. How Your Data Is Collected

We collect data from and about you through:

  • Direct interactions: You give us your Identity and Contact Data by filling in our contact form or our membership form.

  • Automated technologies: As you interact with our website, we may automatically collect Technical Data about your equipment and browsing patterns using cookies and similar technologies.

4. How We Use Your Personal Data and Our Legal Basis

We will only use your personal data when the law allows us to. Most commonly, we use your data under the following legal bases:

  • Performance of a Contract: To manage your account and fulfill our obligations as part of your website membership.

  • Legitimate Interests: To respond to inquiries sent via our contact form, and to understand how visitors use our site so we can improve it.

  • Legal Obligation: Where we need to comply with a legal or regulatory obligation.

We use basic website analytics to understand site traffic. This information is processed in a way that does not directly identify individuals.

5. Data Retention (How Long We Keep Your Data)

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

  • Membership Data: Held for as long as your membership account remains active. If you cancel your membership, your data will be deleted within [e.g., 30 days].

  • Contact Form Data: Held for [e.g., 6 months] after your inquiry is resolved, unless it is necessary to keep it longer for ongoing correspondence.

6. Disclosures of Your Personal Data

We do not sell, rent, or trade your personal data to third parties. We may share your data with trusted third-party service providers who help us run our website (such as our website hosting provider or database management platform). These parties are contractually obligated to keep your data secure and use it only under our instructions.

7. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. We limit access to your personal data to those who have a genuine business need to know.

8. Your Legal Rights

Under the UK GDPR, you have rights in relation to your personal data, including the right to:

  • Request access to your personal data.

  • Request correction of your personal data.

  • Request erasure of your personal data ("the right to be forgotten").

  • Object to processing or request restriction of processing your personal data.

  • Request transfer of your personal data.

  • Right to withdraw consent at any time.

If you wish to exercise any of these rights, or if you want to delete your membership, please contact us at [Insert Your Email Address]. You also have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues (www.ico.org.uk).

9. Changes to the Privacy Policy

We keep our privacy policy under regular review. Any changes we make in the future will be posted on this page.